HR Administrative Assistant

HR Administrative Assistant

companyUniversity of California, Santa Barbara
locationSanta Barbara, CA, USA
PublishedPublished: 3/12/2024
ExpiresExpires: 5/11/2024
Full Time

HR Administrative Assistant

Human Resources 

University of California, Santa Barbara

Summary of Job Details:

Under the shared supervision of the ASAP Manager and the HR Office Manager, is responsible for the administrative operations for Academic & Staff Assistance Program (ASAP), including coordination of events, website updates, and managing a complex scheduling system and database. Requires extreme confidentiality, sensitivity, tact and diplomacy. Independently performs a variety of administrative support duties in support of HR business operations. Prepares and processes various University paperwork necessary to issue payments to vendors and service providers in compliance with University, division and department policies and procedures and audit requirements. Serves as the HR front desk generalist, utilizing a case management system to triage or answer a wide range of questions. Interacts professionally with all levels of University personnel, utilizing sound judgment, diplomacy and confidentiality in person, by e-mail or telephone.

Required Qualifications:

• Demonstrated understanding of the need to maintain high levels of confidentiality in a workplace setting with regard to verbal and written information (e.g., HIPAA requirements).

• Solid organizational skills and ability to multi-task with demanding time frames.

• Solid communication and interpersonal skills to communicate effectively with all levels of customers verbally and in writing.

• Experience working with Google Suite, Microsoft Office and/or other office suite applications.

Special Conditions of Employment:

• Satisfactory criminal history background check.

• UCSB is a Tobacco-Free environment.

Budgeted/Hiring Salary Range: $27.29 to $27.90/hr. 

Full Salary Range:  $27.29 to $39.12/hr. 

Days/Hours: Mon-Fri, 8:00am-5:00pm

Benefits Eligibility: Full Benefits 

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Application review begins: 3/26/24

Apply online at https://jobs.ucsb.edu

Job #66152

Required degree level

  • Bachelor Degree