Library Assistant III

Library Assistant III

locationLos Angeles, CA 90049, USA
PublishedPublished: 2/21/2024
ExpiresExpires: 4/21/2024
Full Time
3 - 5 Years

Diversity, Equity, Accessibility, and Inclusion at Getty

Getty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a diverse and welcoming workplace that reflects the diversity of the communities we serve and includes individuals with diverse backgrounds and experiences. Individuals of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.

Job Summary

The Getty Research Institute seeks a full-time Library Assistant III. This limited-term (48 months) position is focused on processing the library of art historian Robert Farris Thompson, one of the foremost scholars of the artistic and linguistic connections and continuities within the African Diaspora and Afro-Atlantic world.  The library consists of between 5,000 and 7,000 volumes, covering a wide range of topics supporting Thompson’s interests and research. The Library Assistant will work under limited supervision and in partnership with other catalogers and archivists to sort and catalog the collection according to library standards and best practices. Specializing primarily in monograph cataloging functions, this position will create, maintain, and update bibliographic, holdings, item, and authority records. Copy cataloging work will range from simple to complex and will require bibliographic searching or use of reference sources to complete or verify data. Duties will include other processing tasks such as preparing labels, data entry, and paging materials from storage. Primary workplace will be at the Getty Center, but will require work at site in Valencia.

Major Job Responsibilities

  • Applies knowledge of cataloging rules (AACR2R and/or RDA) and MARC records to search for and identify matching records in OCLC.
  • Applies local guidelines to determine how to treat each item, and subsequently route the item or complete copy and complex cataloging.
  • Applies knowledge of Library of Congress Name Authority File, Library of Congress Subject Headings, and Library of Congress Classification System to perform authority control and shelf-list checks on all items cataloged.
  • Performs physical processing of materials (e.g., labeling, marking, stamping, and housing)
  • May help in unpacking, organizing, and distributing materials
  • Assists in development and maintenance of job-related data and procedures.
  • Uses various library software applications to execute moderately complex transactions.
  • Participates in section meetings and other meetings as appropriate
  • Engages in continuing professional development by attending and participating in professional conferences and training opportunities related to position duties


  • Bachelor’s degree in art history or related discipline preferred
  • Minimum 3 years related experience
  • Some supervisory and training experience preferred

Knowledge, Skills and Abilities

  • Experience copy cataloging preferred
  • Experience using OCLC Connexion and/or ExLibris Alma preferred
  • Experience performing authority control preferred
  • Experience with LCCS and/or LCSH preferred
  • Strong communication, organization, and problem-solving skills
  • Exceptional attention to detail
  • Experience with industry standard software suites as appropriate to assigned duties
  • Experience handling fragile or brittle materials preferred
  • Physical activity for extended periods at various times throughout the day including lifting library materials weighing up to 40 pounds and pushing heavy book carts
  • Ability to climb industrial ladders required in order to page and shelve from the collections stored on 12-foot high bookshelves
  • Good manual dexterity required
  • Ability to work in partnership with others
  • Must have means of transportation to work sites at both the Getty Center in Brentwood and the Getty’s off-site facility in Valencia, approximately 30 miles to the north

Benefits and Perks

Here are just some examples that Getty offers/provides for full-time employees:

  • Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
  • 403(b) Employee Investment retirement plan – with up to 5% Getty Match
  • Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
  • Educational Assistance and professional development
  • Paid Vacation, Sick and Personal Days
  • 12 Paid Holidays
  • Many positions have bi-weekly Off-Fridays
  • On-Site Fitness Center at Getty Center
  • Community service opportunities

To learn more about our comprehensive benefits and long list of perks, go to Getty HR.

Equal Opportunity Employer

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

Required degree level

  • Bachelor Degree

Years of experience

  • 3 - 5 Years