Records Retention Specialist

Expiration Date

Open Until Filled

Department

BR Human Resource Management

Position Type

Professional

Location

Shreveport

Description

The HR Records Management Specialist is responsible for detailed information gathering, input, record-keeping, monitoring, and reporting duties for all departments. The specialist collects personnel information and maintains electronic personnel records involving the processing of a wide variety of status changes from source documents, research inquiries, and communicates appropriate information to various sources through correspondence, reports, or phone. This position requires heavy use of HR technology systems, including strong analytical and technical troubleshooting skills.

Regular attendance is required to perform the functions of this position.

Incumbent will maintain a customer-oriented awareness in acknowledging and responding to needs as they occur that customer satisfaction is met at all times.

Essential Position Functions & Duties (95%)

• Develop, implement, and maintain records retention policies, schedules, and procedures aligned with legal, regulatory, and organizational requirements.
• Classify, index, and maintain physical and electronic records to ensure accuracy, accessibility, and security.
• Manage the lifecycle of records, including creation, storage, retrieval, archival, and destruction processes.
• Conduct regular audits of departmental records to ensure compliance with retention schedules and information governance standards.
• Assist departments in identifying records that require retention, transfer, or disposal.
• Maintain inventories and tracking systems for stored files, digital archives, and confidential documents.
• Process requests for records retrieval and ensure timely delivery to authorized personnel.
• Customer Service Excellence: Demonstrated ability to interact professionally and effectively with a wide range of individuals, providing high quality support, resolving issues promptly, and maintaining a positive and empathetic approach to service delivery.
• Strong organizational and time management skills: proven ability to manage records, files and data systematically and accurately. Strong attention to detail and the ability to prioritize tasks effectively in a fast-paced environment.
• Adaptability with Technology: Comfortable working with electronic records system and adapting quickly to new software or technological processes. A proactive attitude toward learning and implementing digital tools to enhance productivity.
• Participates in the development of computer queries utilizing PeopleSoft. Assist with managing records, ensuring compliance with legal requirements.
• Assist with creating retention schedules, overseeing storage, and disposal, and scanning documents in Laserfiche.
• Assist with submitting records and updates to the payroll department ensuring payroll timeliness and efficiency.
• Assist with entering and updating all employee data ensuring PEOPLESOFT aligns with an employee’s current Job Data received from their department.
• Ensure the secure and compliant destruction of records past their retention period, including coordination with shredding vendors and documentation of destruction.
• Protect the confidentiality and integrity of sensitive, confidential, or protected information.
• Provide administrative and technical support for special projects related to records management, compliance audits, or process improvements.

Non-Essential Position Functions & Duties

5% Marginal Functions (5%)

Performs other related duties and responsibilities as assigned.

Qualifications

The applicant must meet one of the following:

• High school diploma.
• Associate's degree or higher from an accredited university in Business Administration, Human Resources, or a related field.
• 1+ year(s) of experience in records management, document retention, and/or administrative support involving records handling.

Preferred Qualifications

• Expert in Microsoft Office program.
• Experience with human resource information systems (HRIS).

Additional Position Information

PSN/PER Number: PSN 59518/PER 2313

Salary Range: $45,000 - $65,000

Primary Location: Shreveport, LA (on-site position)

About the School

The LSU Systems Office has provided LSU Health-Shreveport employees with excellent benefit options designed with you and your dependents in mind. Our Benefits Section is available between 8:00 a.m. and 4:30 p.m., Monday through Friday, to help answer any questions you might have about these benefits.

• Salary is commensurate with experience and training
• Generous Health, Dental, and Vision Insurance
• Life Insurance
• Long-Term Disability Insurance
• Accidental Death & Dismemberment Insurance
• Flexible Spending Account
• Optional Retirement Plans

LSU Health is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Applicant Instructions

Locate and click on the Apply Online button located at the bottom of the screen, enter your contact information, and upload your resume/CV. If you need assistance applying electronically, please telephone 318-675-5589.

If you are contacted for an interview, please let us know at that time if you will need special accommodations.